Negotiate a staged payment plan (e.g., 30% deposit, 60% after production video, 10% after arrival) to maintain leverage. Because conveyors are often bulky, request seaworthy plywood crate packaging that meets ISPM 15 fumigation standards to avoid customs delays. For shipping, compare FOB (Free on Board) and CIF (Cost, Insurance, and Freight) terms; FOB is generally preferred for B2B buyers who have their own freight forwarders to better control demurrage and detention costs at the destination port.